Administrative Manual Policies and Procedures

TABLE OF CONTENTS

SectionTitleEffective Date

ADMINISTRATION: 001-099

001Standard Procedure Documents (PDF 50KB)04/19/2000
002Selection of Members to the Advisory Committee to the Trustees Committee for the Selection of the President (PDF 35KB)06/13/2013
003University Responses to the Office of the Chancellor (PDF 33KB)03/15/1983
004University Name, Logo, Seal, and Landmark symbols (PDF 29KB)07/13/1983
005University Publications (PDF 37KB)09/27/1983
006University Smoking Policy (PDF 56KB)10/03/2017
007Campus Physical Planning Committee (CPPC) and Space Management Subcommittee (PDF 58KB)04/26/2010
009Risk Management and Safety Committee (PDF 33KB)04/11/2002
010Public Records (PDF 52KB)07/03/1989
011Student Records Administration (PDF 74KB)09/23/2005
014Legal Opinions (PDF 27KB)03/20/2007
015Requests to Name Facilities, Properties and Rooms (PDF 40KB)07/20/2007
019Use of Alcoholic Beverages on Campus (PDF 47KB)06/03/2024
021Notice of Litigation (PDF 30KB)02/24/1984
022Strategic Planning (PDF 36KB)07/01/2002
023Information Practices (PDF 67KB)06/17/1985
025Auxiliary Services (PDF 26KB)08/14/2000
026Internet Presence: Website and Portal, Digital Content, Organization and Responsibility (PDF 54KB)11/16/2017
027Media Relations (PDF 29KB)03/31/1988

ACADEMIC SERVICES: 100-199

100Payment for Services for International Referral of Students in Non-credit Self-support Programs Offered Through Extended Education (PDF 98KB)03/15/2010
101Establishment, Operation, and Dissolution of Presidentially-Chartered Centers, Institutes, or Bureaus (PDF 51KB)09/27/2010
102Handling Allegations of Research Misconduct (PDF 121KB)04/02/2014
103Off-campus Academic Activities02/11/2016

FINANCE: 200-299

200External Audits (PDF 32KB)06/13/2013
201Board of Control Claims (PDF 28KB)04/15/1999
203Capital Outlay Project Requests (PDF 53KB)07/31/1986
204Student Fee Policy (PDF 45KB)06/13/2013
205Student Success Fee (PDF 35KB)12/19/2012
208Moving and Relocation Expenses03/08/2018
209Hospitality Policy09/24/2024
212University Resource Allocation Plan (PDF 38KB)05/14/2018
215Distribution of Indirect Costs from Externally Funded Contracts and Grants (PDF 36KB)05/26/2000
216University Projects Fund (PDF 27KB)02/25/1985
217Instructionally Related Activities Advisory Committee (PDF 50KB)05/12/2004
218Auxiliary Accounts (PDF 58KB)10/16/2014
220Cost Share Procedures (PDF 46KB)07/24/2017

HUMAN RESOURCES: 300-399

304Election Days (PDF 28KB)07/20/1999
305Court Appearances (PDF 35KB)01/14/1985
311Criminal Records Check – Units 3, 11, 13, Volunteers and Special Consultants (PDF 40KB)02/21/2012
312Fingerprint Procedure (PDF 42KB)04//26/2010
313Recruitment for Vacant Positions (PDF 39KB)07/03/1989
314Selection and Appointment (PDF 56KB)05/05/1989
315Temporary Appointments (PDF 52KB)04/24/1989
316Conditions of Employment (PDF 48KB)12/21/2001
320Probation (PDF 49KB)11/17/1982
321Performance Appraisals for Non-academic and Administrative Employees (PDF 54KB)09/20/1983
323Separation (PDF 35KB)08/16/1982
330Appointment, Retention, and Promotion of Athletic Coaches (PDF 49KB)09/08/1983
331Compensation (PDF 56KB)07/06/1983
336Unemployment Compensation (PDF 34KB)07/03/1989
338Nonindustrial Disability Insurance (PDF 41KB)09/30/1985
339Staff Leaves of Absence (PDF 45KB)02/24/1986
341Payroll Services (PDF 36KB)03/04/1986
356Transfers (PDF 39KB)07/03/1989
358Reassignments (PDF 27KB)07/03/1989
365Orientation (PDF 26KB)07/07/1983
368Specialized Training (PDF 34KB)07/26/1985
376HEERA Designation Changes (PDF 63KB)08/18/1982
377Unfair Labor Practices (PDF 40KB)01/12/1983
396Reconsideration Procedures for Management Personnel Plan Employees (PDF 42KB)05/19/2017

HEALTH/SAFETY/SECURITY: 400-499

400Medical and Psychological Emergencies (PDF 32KB)07/21/1993
401Elevator Malfunction (PDF 30KB)08/16/1982
402Parking and Traffic Regulations (PDF 79KB)01/03/2011
403Key Control (PDF 78KB)09/19/2005
404Public Meetings, Rallies, and Demonstration and Guidelines for Handling Related Emergencies (PDF 38KB)02/16/1988
405Accident/Incident Reporting and Investigations 10/10/2024
407Disposition of Lost, Unclaimed or Abandoned Property (PDF 31KB)04/16/2012
408Emergency Action Plan (PDF 57KB)12/16/2019
409Fire Procedures (PDF 34KB)10/26/1984
410Medical Waste Management Plan12/16/2019
411Use of Controlled Substances in Research (PDF 41KB)04/07/2011
414Security Alarms (PDF 39KB)12/21/2012
415Video Surveillance (PDF 47KB)11/20/23
417Utility Failure or Shutdown (PDF 32KB)07/07/1989
418Risk Management Policy (PDF 62KB)08/10/2003
419Asbestos Management (PDF 41KB)10/26/2007
422Radiation Safety Committee (PDF 165KB)12/18/2012
424Risk Management/Environmental, Health & Safety Procedures Manual (PDF 34KB)01/15/2003
425Ergonomics Programs (PDF 39KB)08/02/2013
426Laboratory Safety Committee (PDF 202KB)11/15/23
428Campus Sustainability Committee10/19/2017
429Emergency Management Advisory Council Charter10/25/2017
430University Regulatory Training Requirements (PDF 520KB)03/15/2010
431Use of University and Privately Owned Vehicles12/16/2019

BUILDINGS/GROUNDS/EQUIPMENT: 500-599

500Automotive Management (PDF 52KB)12/16/2019
501University Pool Vehicles (PDF 54KB)04/10/1989
502Inner Campus Cart and Vehicle Policy (PDF 48KB)04/21/2000
503Facilities Services Work Requests09/25/2018
505Use of Facilities and Equipment6/29/2016
507Property Control (PDF 53KB)04/15/2002
508Use of Personal Property on Campus (PDF 43KB)09/21/1999
509Property Survey (PDF 34KB)07/31/2000

PURCHASING: 600-699

601Petty Cash Purchases (PDF 46KB)07/21/1993
602Procurement and Contracts Requisitions09/22/2017

SUPPORT SERVICES: 700-799

701Reprographics and Typesetting Services (PDF 172KB)07/01/1982
702Mail Services (PDF 38KB)02/21/2002
703Telephone Services (PDF 43KB)04/27/1983
704Office Machine Repair Service (PDF 36KB)05/05/1983
705Shipping Services (PDF 32KB)08/10/2003
706Receiving Services (PDF 36KB)08/10/2003
707Records Retention, Management and Disposition Program (PDF 690KB)05/13/2011
708Destruction of Confidential Records (PDF 34KB)07/12/1983
711Paper Recycling (PDF 27KB)06/04/1985

STUDENT SERVICES: 800-899

800Scholarship Administration (PDF 41KB)07/26/2017
801Academic Department Placement Tests (PDF 29KB)08/19/1982
802University Recognition of Student Organizations01/08/2018
803English Placement Test, On Demand Administration (PDF 30KB)08/19/1982
804Student Employment (PDF 59KB)09/30/1985
806Short-Term Loan Program (PDF 29KB)02/28/1985

GRANTS AND CONTRACTS: 900-999

902Required Project Reporting (PDF 32KB)04/18/2003
903Fiscal Close-out Procedures for Sponsored Projects (PDF 29KB)07/24/2017
904Allowable Costs/Expenditures & Post Award Administration (PDF 35KB)04/18/2003
905Post-Award Activities (PDF 29KB)04/18/2003
906Cost Sharing & In-Kind Commitments(PDF 62KB)07/24/2017
907Subrecipient Monitoring (PDF 35KB)07/24/2017
908Effort Reporting Related to Grants and Contracts (PDF 33KB)07/24/2017

POLICIES:

P001Drug Free Work Place (PDF 26KB)03/21/2019
P002Travel Policy04/18/2024
P003Campus Posting04/06/2018
P004Policy on Campus Violence (PDF 23KB)06/27/2008
P005Volunteers (PDF 93KB)01/18/2008
P006Policy For One-up (Next-Level) Authorizations For Business Expenses (PDF 30KB)06/22/2012
P007

Time, Place and Manner of Free Expression (CSU System Policy)

Note: The existing university Time, Place, and Manner policy will continue to apply to union represented employees until the unions have completed bargaining. The Systemwide Time, Place, Manner policy will apply to all employees following the conclusion of bargaining.

California State University, Los Angeles Addendum To CSU Systemwide Time, Place, and Manner Policy

08/27/2024
P007Time, Place and Manner of Free Expression (PDF 245KB)6/18/2024
P008Policy for Technology and Information Security Compliance (PDF 66KB)06/13/2013
P009Disability Support and AccommodationsInterim
P010Delegation of Authority10/25/23
P011Policy for Restriction of Bikes, Skateboards, Skates, Hoverboards, and Similar Devices on University Grounds07/26/2017
P012Cellular Mobile Device Policy12/16/2019
P013Budget Oversight Policy08/05/201
P014Gift Cards07/01/2024