Personal Information

FERPA Notification

Notification of Student’s Rights under the Family Education Rights and Privacy Act (FERPA)

California State University, Los Angeles abides by the Family Educational Rights and Privacy Act of 1974 (FERPA), and in so doing, provides students a number of rights with respect to their education records.

Among these rights are: the right to inspect and review personal education records, the right to request the amendment of education records in the case of inaccurate or misleading information, the right to consent to disclosures of personally identifiable information contained in these records, and the right to file a complaint with the U.S. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA.

Copies of the campus policy, Administrative Procedure for Student Records Administration, can be found in the Student Services Building, SSB 3380, and in the University Catalog.

Affirmed (Preferred) First Name

Use the Request Preferred First Name Change feature in GET to formally request an Affirmed First Name be used by the University.

If approved, your Affirmed First Name will be used:

  • In the university directory
  • In campus communications
  • In the MyCalStateLA Student Center
  • In Moodle
  • On class rosters
  • On your Golden Eagle One Card
  • In reporting


Note there are circumstances where the use of the legal name is required. For example, some records, such as paychecks, legal documents, and transcripts require use of a legal name; in such circumstances, the university is not able to use Preferred First Name.

An approved Affirmed First Name may be used on a diploma and in the Commencement program if requested by you on a graduation application, otherwise your primary (legal) name shall be used.

Inappropriate use of the Affirmed First Name, including but not limited to misrepresentation or attempting to avoid legal obligation, may be cause for denying the request.

 

 

  1. Log into GET and navigate to the Student Center (Main Menu > Self Service > Student Center).

  2. Under the Personal Information heading, click on Names.
    Screenshot of Student Center with Names link highlighted
  3. Under the pref names tab under Personal Information, click on the Request Preferred First Name Change button.
    Screenshot of Preferred First Names screen with Request Preferred First Name Change button highlighted
  4. Enter your proposed Preferred First Name and click the button marked Save.
    Screenshot of Preferred First Name Change Request screen with Preferred First Name Save button highlighted

The processing time for an Affirmed First Name request is approximately three business days. If your request is approved you will see it being used in the GET Student Center. If your request is not approved you will receive an email in your CalStateLA.edu inbox from Records@CalStateLA.edu stating the reason your request was denied.

 

What is an Affirmed First Name?
An Affirmed First Name is a name that you choose to be used in place of your legal first name in appropriate university systems. Students may not designate a preferred middle or last name.

What is the difference between Affirmed First Name and Preferred First Name?
They are the same - Preferred First Name is the term used in the GET Student Center to describe Affirmed First Name.

Where will my Affirmed First Name appear?
Your Affirmed First Name will appear in many places used by instructors, advisors and support staff including:

  • In the university directory
  • In campus communications
  • In the MyCalStateLA Student Center
  • In Canvas
  • On class rosters
  • On your Golden Eagle One Card
  • In reporting
  • on Transcripts (when requested)
  • on Diplomas (when requested)


Where will my legal name appear?
Your legal name will be used where it is required by University business or legal need such as:

  • Enrollment Verification
  • Transcripts (unless otherwise requested)
  • Diplomas (unless otherwise requested)
  • Financial Aid and Scholarships documents
  • Payroll and Other Financial Matters
  • Any legal document produced by the University
  • Federal and state reporting


Are all Affirmed First Name requests approved?
To protect the University and to promote a positive campus community, requests will be reviewed for appropriateness. Affirmed First Names cannot be nicknames, cannot contain foul or inappropriate language, nor can they be used for purposes of misrepresentation. All requests will be reviewed by the Records Office.

Do I have to use or enter a Affirmed First Name?
No, by default your legal first name will be used. An Affirmed First Name is an accommodation for students who wish to be known by something other than their legal/official first name.

How Do I Change my Legal Name?
To submit a change of legal name, you must provide all required documentation and complete a Bio/Demo Change form.

I've got an approved Affirmed Name; how do I get it on my Golden Eagle One Card?
Information about card replacement can be found on the Golden Eagle One Card website.

 

 

Your legal name is the identity by which you are officially known. A court-ordered name change allows you to have a new legal name recognized by all government agencies. To change a legal name, file a petition with the courts and allow up to three months for approval. More information may be found on the California Courts website.
Once you have received your decree making your name change official, you will need to update your name with a few agencies to avoid any confusion regarding your new name.

Social Security Administration
To change your name with the Social Security Administration (SSA) you must take your court order (decree) to an SSA office, fill out an SS-5* form, and request that they change your name. The closest Social Security Office to campus is: 215 N Soto Street, Los Angeles, CA 90033.

*Form SS-5 can be downloaded from the Social Security Administration website.

Driver’s License and California ID
To change your name on your California driver’s license or DMV identity card, you will need to submit a certified copy of a court-ordered name change and fill out a form DL-44. You can pick up a copy of the form at any DMV location (it is not available online). Once the form is filled out and signed, take it to the DMV and pay the fee. You will receive a temporary license with your new information. Your official license or ID will be mailed to you.
The closest DMV location to campus is: 3529 N Mission Rd, Los Angeles, CA 90031.

Passport
To change the legal name on your US passport, you may be eligible to renew by mailing a DS-82 to the State Department. Please consult the State Department website for the most up-to-date information and requirements.

Pronouns

 

  1. Log into GET and navigate to the Student Center (Main Menu > Self Service > Student Center).

  2. Under the Personal Information heading, click the other personal... drop-down menu.
    Screenshot of Student Center with drop-down menu highlighted
  3. Select Pronouns from the drop-down list. You will be taken to the Update Pronouns page.
    Screenshot of Student Center with Pronouns option highlighted
  4. Option 1: Select from the existing Pronoun options
    • Click the drop-down list next to *Pronouns click on the Request Preferred First Name Change button.
      Screenshot of default Update Pronouns screen
    • Select from the available options excluding Not Listed. Clicking an option will auto-populate the Subject/Object/Possessive fields and they will be greyed out -- you cannot modify these choices manually.
      Screenshot of Update Pronouns screen with drop-down pronouns options visible
  5. Option 2: Type in the Pronouns yourself using the Not Listed option.
    Screenshot of Update Pronouns screen with option to manually type pronouns displayed

Be sure to click the Save button when finished making your changes.

 

Can I set or change my pronouns to whatever I want?
You can select pronouns to be used on class rosters for faculty. The University reserves the right to remove a preferred pronoun if it is inappropriate.

Where will my pronouns appear?
Pronouns will appear in the Student Center, the Advisor Center, and the Faculty Center Class rosters.

Am I required to set pronouns?
No. Selecting your pronouns is entirely optional. You can change this at any time.