Transcripts & Verifications

How to Order an Official Transcript

You have three options for ordering your official transcript of course work taken at California State University, Los Angeles, including Open University, Extension and Summer Sessions.

Online. Students may order secure PDF and hard copy transcripts online. This service is available 24 hours a day, 7 days a week. There is an additional $2.50 processing fee for each transcript.

Order CalStateLA Transcript On-line

In Person – Transcript Order Forms are available on-line or at the Records Office, SSB 3380. Payment can be made by check or in One-Stop Financial Services, SSB 2380.

Mail - Students unable to obtain a transcript in person may order via written letter or the downloadable Transcript Request Form at the bottom of this page. A letter must include the:

1. full name of the student used while in attendance at Cal State LA
2. Student Identification Number
3. student's birth date
4. dates of attendance
5. return address
6. address to send transcript(s)
7. any special conditions required prior to having the transcript sent (e.g.: inclusion of current term in progress grades or verification of a degree just awarded, etc.).

The completed Transcript Request form or letter, which must be signed by the student, must be mailed with the appropriate fee to:

One-Stop Financial Services, SSB 2380
Cal State LA
5151 State University Drive
Los Angeles, CA 90032.

Cost of transcripts

• $4.00 Single (first) transcript
• $2.00 per additional, 2-10x copies
• $1.00 each copy beyond 10x

Please make checks payable to California State University, Los Angeles. For online orders, there is a $2.60 service fee for each transcript.
Please do not enclose cash.

Name Displayed on Transcript

Your legal name will be the name that appears on your transcript unless you have an Affirmed (Preferred) Name and have requested that your Affirmed Name be on your transcript. 

Information about Affirmed Names is on the Personal Information page.

Additional Transcript Information

Most official transcripts are distributed within the week after receipt of the request. However, requests that specify inclusion of grades just earned or verification of a degree just awarded cannot be filled until two to three weeks after the end of the term. Students may provide a pre-paid Express Mail envelope with the request to expedite the mailing process.

All official transcripts are mailed to the address designated on the Transcript Request form or letter. All transcripts received by students are marked "Issued to Student" and may not be considered official by other educational institutions. In addition, employers and other businesses may not consider these transcripts official if the seal on the mailing envelope is broken. Students must specify in their request form or letter if they desire transcripts to be sent in separate sealed envelopes.

Notary Services

The Office of the University Registrar provides notary services to Cal State LA students and alumni for official documents produced by the Office of the University Registrar. Walk-in signature services are not available. Please allow up to ten business days for the completion of the notarization.

Typical official documents that can be notarized^* are:

• Official Transcripts
• Enrollment Verifications
• Degree Verifications

^*Students must show evidence that a notarized verification form is required.

Note: it is not possible to notarize a diploma. Foreign agencies may request an “apostille” or certification of an official document (e.g. CSU diploma). The California Secretary of State provides State Notary Public & Apostille services for official documents issued by the State of California. For more information regarding Notary Public & Apostille services, please see the California Secretary of State Authentications website or contact the California Secretary of State Office at 916-653–3595.

The National Student Clearinghouse is the authorized agent for California State University, Los Angeles, for providing enrollment and degree verifications to third parties. Current students may use the self-service application available through the MyCalStateLA portal to print their own enrollment history, verifications, check loan deferments sent to your lenders, and link to real-time information on student loans.

For assistance with Student Self-Service, contact the Clearinghouse at service@studentclearinghouse.org or call (703) 742-4200.

Need proof of Graduation?

Once your degree has been conferred, you can obtain official transcripts that document your degree information. Go to the Forms page for more information.

Employers and other agencies seeking degree verifications should contact the National Student Clearinghouse. The National Student Clearinghouse is the authorized agent for California State University, Los Angeles, for providing enrollment and degree verifications to third parties. Current students may use the self-service application available through the MyCalStateLA portal to print their own enrollment history, verifications, check loan deferments sent to your lenders, and link to real-time information on student loans.

For assistance with Student Self-Service, contact the Clearinghouse at service@studentclearinghouse.org or call (703) 742-4200.